FY 12 Board Minutes


3.8.12

posted May 23, 2012, 1:15 PM by KCSD IT   [ updated Aug 11, 2014, 4:12 PM ]

Klawock City School District 

School Board Meeting 

March 8, 2012 

Conference Room 

5 PM 

I. CALL TO ORDER, ROLL CALL, VERIFY QUORUM, PLEDGE, READING OF MISSION STATEMENT 

Board President Cindy Mills called the meeting to order at 5 PM. 

Roll Call 

Karen Cleary Yes 

Roseann Demmert Yes 

Cindy Mills Yes 

Ruby Smith Yes 

Mary Edenshaw Yes 

Tonya Busse Excused 

Also Present: Rich Carlson, Val Steward, Yodean Armour, and Jim Holien 

The Board dispensed with the reading of the Mission Statement. 

II. APPROVAL OF AGENDA 

Ruby Smith made a motion, seconded by Karen Cleary, to approve the agenda as presented. 

Motion Carried. 

III. PUBLIC COMMENT (Related to Agenda Items) 

None 

IV. REPORTS 


A. Superintendent 


Superintendent Rich Carlson referred the names of the Tenured Teachers as listed in the Board packet: Don Busse, Kay Butler, Sabrina Demmert, Angela Hoppe, Abe Horpestad, Julie Horpestad, Jean Jackson, Kelli Larson, and Rob Steward. He added that enrollment is now at 125 students, a gain of six over recent weeks. The District received a letter from EED regarding funds due the district of $9,745 from the results of the “disparity test”. We also have received $36,000 from HB 108 which was one-time funds from last year’s legislative session. For FY 13 the Governor has indicated that although he does not support an increase in the BSA, he will, however, support transportation and energy funding for districts translating into about $36,000 to $40,000 for Klawock. These increases could potentially leave us with as much as $90,000 in unanticipated revenues, which would be a welcome addition in preparing for next year’s budget shortfalls. Mr. Carlson also thanked the Board for helping support Forestry Receipts with their e-mails to our Congressional Delegation. There is some movement in Congress that would extend the Secure Rural Schools Act for one year. 

V. CONSENT AGENDA 


A. Board Work Session Minutes from February 27, 2012 


Karen Cleary made a motion, seconded by Roseann Demmert, to approve the Consent Agenda as presented. 

Motion Carried 

VI. ACTION ITEMS 


A. Approval of Tenured Teacher Contracts for the 2012-13 School Year 


Karen Cleary made a motion, seconded by Ruby Smith, to approve the Tenured Teacher Contracts for the 2012-13 School Year. Roseann Demmert abstained. 

Motion Carried. 

VII. BOARD COMMENT 

A. Next Meeting Date: March 22, 2012 - 5 PM 

VIII. ADJOURNMENT 

Karen Cleary made a motion, seconded by Ruby Smith, to adjourn. 

Motion Carried. 

The meeting adjourned at 5:06 PM. 

12.14.11

posted May 23, 2012, 1:14 PM by KCSD IT   [ updated Aug 11, 2014, 4:12 PM ]

Klawock City School District 

School Board Meeting 

Conference Room 

December 14, 2011 

5 PM 


I. CALL TO ORDER, ROLL CALL, VERIFY QUORUM, PLEDGE, READING OF MISSION STATEMENT 


Cindy Mills called the meeting to order at 5 PM. 

Roll Call 

Cindy Mills Yes 

Karen Cleary Yes 

Roseann Demmert No – excused traveling 

Ruby Smith Yes – 5:06 PM 

Mary Edenshaw Yes 

Tonya Busse Yes 

Karen Cleary read the Mission Statement. 

Also Present: Rich Carlson, Val Steward, Kelli Larson, Yodean Armour, Jim Holien, Matt Richardson, Jodi Mar, Mike Cleary, Braden Edenshaw, and Sonnie Anderson 


II. APPROVAL OF AGENDA 


Karen Cleary made a motion, seconded by Mary Edenshaw, to approve the agenda as presented. 

Motion Carried. 


III. PUBLIC COMMENT (Related to Agenda Items) 


Kelli Larson thanked the Board for the support of the Volleyball team’s fundraising efforts and thanked the Board members for their support at the games and in organizing the Parade. Sonnie Anderson corrected the Student Council Report to say 167 instead of 67 suicides in the last year. 


IV. REPORTS 


A. Staff – Technology Update: Jodi Mar 


Technology Coordinator Jodi Mar updated the Board on the status of Technology and the Technology Committee’s efforts thus far this year. The District will be going out to bid for our e-mail provider. We have moved some of our other functions to google docs to streamline our activities. Progress Reports were done electronically through Google Docs. We are ready to move our report cards to google docs once we analyze how the Progress Reports went. At this point the use of the electronic progress reports is internal, but it is possible progress reports will be made available electronically to parents at a later date. Updates to the website are going very smoothly. Ipad use has increased tremendously. Our bandwidth has held up very well. The State is requiring 8th grade and teacher technology assessments (21st Century skills) so Jodi Mar is investigating various 

assessment tools and will be making a recommendation. We will be looking at infrastructure to accommodate the technology such as plug-ins, seating, etc. Tonya Busse is submitting a video to the Ididit contest for ASTE. The Board thanked both Matt and Jodi for their diligence in keeping the technology up to date and running for the school. 


B. Board - Karen Cleary congratulated the Band on their performance (student conducted in the Middle and High Schools) and the students for their performance in the Christmas play. Cindy Mills also asked that the elder and disabled parking be designated for easier gym access. Mr. Carlson said this is being addressed by maintenance staff. 



C. Student Representative: Tonya Busse 


Tonya Busse is the new Student Council Board Representative. She highlighted the report from the Board packet. In November the Student Council hosted an Island-wide Suicide Prevention Summit. Tonya thanked the Board for their support for the Suicide Prevention Summit. The Student Council also hosted the annual Elder Luncheon December 6. The National Honor Society and Student Council have combined meetings and fundraisers as most students are members of both organizations. The Board thanked Student Council Advisor Sonnie Anderson for all of her extra effort to make the Summit such a success. 


D. Principal – Jim Holien 


Principal Jim Holien briefly discussed his report. Our enrollment has dropped recently and we are investigating the cause. Mr. Holien is doing exit interviews as well as polling some of the classes as to what factors are contributing to the shift in enrollment. It appears to be social and a bit of a fad. However, administration is attempting to monitor and address the movement. SEARHC has received a large grant on suicide prevention and will be seeking Klawock School as a partner after the first of the year. PBIS is providing data analysis pertaining to behavior and school climate. The concert and play went very well with a lot of hard work by the students and staff. Mr. Holien also discussed the calendars for December and January. 


E. Athletic Director: Kelli Larson / Jim Holien 


Athletic Director Kelli Larson indicated that the Boys and Girls Basketball teams will travel to Petersburg (Boys 8 students) and (Girls 17 students) December 15 and 16. Mr. Don Busse will act as the chaperone. Mr. Carlson suggested that consistency in who will act as chaperone should be a priority. Mary Edenshaw asked that Administration consider very carefully how to staff the classrooms when certified staff go as coaches and chaperones. Mr. Carlson has indicated that planning ahead with who will sub into the classroom will be crucial to providing the best education for those students left behind. 

Mr. Holien discussed the co-op request from Hydaburg that the Board will consider under the Action Item section of the agenda. We have successfully co-opted in the past. The biggest difference now is that we have a large team already that could impact playing times for our students and the Hydaburg student. According to Mr. Carlson, there is an additional issue in that Hydaburg has not yet paid us for previous activities (about $1000). The Administration recommended that we do not co-op. Our players will have 

to compete for playing time as it is and we have not yet been paid for previous activities related invoices. 


F. Business Manager: Yodean Armour 


Yodean Armour briefly updated the Board on the operations in the Business Office. Per Board request unexpended funds raised by the Classes of 2009 and 2010 have been moved to the Activities Emergency fund as those classes had no other plans for the monies. 


G. Superintendent: Rich Carlson 


Superintendent Rich Carlson highlighted his report. He added that the gym floor schematic design has been completed and submitted to the District. It appears that there should be no barrier to going forward financially with the project as designed. On December 15 there will be a meeting with the architects to discuss the schematics. He discussed the new CIPA Board Policy required to meet the requirements of E-rate. The school was featured in a Special Education publication as printed in the Board packet. The final enrollment of 135.8 with 8 intensive students will help to offset the losses we anticipate for FY 13. Mr. Carlson indicated he may need to build the budget on numbers as low as 118 for next year with the idea that we may be down as much as $700,000 due to losses in Forestry Receipts, Impact Aid, and declining enrollments. The School Climate Survey shows a very positive school climate. Mr. Carlson will be going to Juneau next week to spend Christmas with his family. 


V. CONSENT AGENDA 



A. Approval of Minutes October 26, 2011 Island-Wide Board Meeting 


B. Approval of Minutes of November 2, 2011 Board Meeting 


C. Approval of Vouchers 


D. Correspondence 


1. Acknowledgement of Confidential Correspondence Received: None 


2. Thank You Letter to Commissioner Mike Hanley 


3. Letter from Department of Health and Social Services Eliminating the Medicaid School Based Administrative Program 


4. Approval from EED to Replace the TERRA Nova Test with the MAP’s Test 


5. Letter of Support for the Alaska Comprehensive Center Sent to Senator Murkowski (also Senator Begich and Congressman Don Young) 


6. Letter of Receipt from Department of Health and Social Services Regarding Immunizations 


7. Copy of Alaska Connect (Statewide Special Education Publication) Featuring Klawock 


Mary Edenshaw made a motion, seconded by Karen Cleary, to approve the Consent Agenda as presented. 

Motion Carried. 


VI. ACTION ITEMS 



A. Approval to Hire Tricia Clough as the STRIVE Aide 


Karen Cleary made a motion, seconded by Mary Edenshaw, to approve the hire of Tricia Clough as the STRIVE Aide. 

Motion Carried. 


B. Approval of BP 6161.4(f): Children Internet Protection Act: Instruction 


Ruby Smith made a motion, seconded by Karen Cleary, to approve BP 6161.4 (f): Children Internet Protection Act: Instruction as presented. 

Motion Carried. 


C. Approval to Co-op with Hydaburg for Girls High School Basketball 


Mary Edenshaw made a motion, seconded by Karen Cleary, to deny the co-op request with Hydaburg for Girls High School Basketball. 

Motion Carried. 


VII. BOARD COMMENT 



A. Next Meeting Date – January 26, 2012 



VIII. ADJOURNMENT 


Mary Edenshaw made a motion, seconded by Karen Cleary, to adjourn. 

Motion Carried. 

The meeting adjourned at 5:44 PM. 

2.27.12

posted May 23, 2012, 1:13 PM by KCSD IT   [ updated Aug 11, 2014, 4:12 PM ]

Klawock City School District 

Board Work Session 

February 27, 2012 

5 PM 

Conference Room 


I. Call to Order / Roll Call / Pledge / Mission Statement 


President Cindy Mills called the Work Session to order at 5 PM. 

Roll Call 

Karen Cleary Yes 

Roseann Demmert Yes via audio conference 

Mary Edenshaw Yes 

Cindy Mills Yes 

Ruby Smith Yes 

Tonya Busse – absent - excused 

Also Present: Rich Carlson, Val Steward, Jim Holien, and Yodean Armour. 

Mary Edenshaw read the Mission Statement. Mr. Carlson indicated that the House Education Committee complimented the Board and District on the Mission Statement when Mr. Carlson had testified before the Committee on February 24. 


II. Board Recognition 


Mr. Carlson presented certificates recognizing the Board members for their leadership in education. February is Board Appreciation month. 


III. Review of Work Session Guidelines 


Mr. Carlson reviewed the guidelines with the Board. No decisions may be made, but recommendations can be made. Minutes are to be kept. 


IV. Superintendent’s Report: FY 12 Budget Highlights 


Mr. Carlson began the discussion with three questions 


1) How much draw on reserves do you want to do next year? 


2) What do we want to do with the Band program? 


3) Do we want to offer a Retirement Incentive Program? 


Background: Tenured Contracts must be out the March 15th. Mr. Carlson proposed March 8 as the next Board meeting so that Tenured Contracts can be approved. With regard to the non-tenured contracts, there is much more flexibility as they do not need to be issued until the last working day of the school year. Mr. Carlson has had discussions with some non-tenured staff saying the district may not know until the last day of the school year whether a contract will be issued. Mr. Carlson explained to the Board that the scenarios presented are simply a starting point for the Board to answer the questions posed earlier. There is nothing set in stone. Mr. Carlson believes the legislature will provide some level of relief but probably not in the form of an increase in the BSA, but rather one-time transportation and / or energy monies. The budget scenarios presented to the Board are based on “nearly a worst case 

scenario” with no relief provided. There is a slight possibility of some kind of resurrection of the Forestry Receipts program and we will likely know what that will look like in the next 30 days. This would possibly be a one or two year patch. 

These following scenarios are based on: 

Enrollment of 126 with 5 intensive 

Flat funding from the State 

No Forestry Receipts 

The City funding the District at the Minimum Level Contribution 

Positives: We just received $36,000 from the State. We also just received $17,000 from 2009 Impact Aid and $116,000 more than budgeted from Impact Aid. The total is $170,000. This means that hopefully we will have no draw on reserves / capital projects funds this year. 

We are going to incur some added expenses related to fixing the bottom portion of the back steps – estimated $10,000. We may also see a reduction in federal funds from something called sequestering. This is a massive cut by the Feds from the cuts mandated under the Super Committee. This could have a major impact on the District. These are all moving targets and we will be taking our best guesstimate. 


V. Estimated Draw on Reserves as of End FY 12 (Attachment I) 


Mr. Carlson indicated that he expected there to be no draw on reserves for FY 12. There is approximately $1.2 million in Capital Projects plus a CD of $750,000. Mr. Carlson recommended completely taking the CD off the table. If there were any emergencies and we had used the CD it could be eaten up very quickly. 


VI. FY 13 Budget Proposals 


A. Budget #1 (Attachment II) 


Mr. Carlson explained Budget Scenario #1 - The .49 FTE would be achieved by eliminating the current .49 FTE position under “Regular Education” and eliminating classified positions only through attrition. 


B. Budget #2 (Attachment III) 


Mr. Carlson discussed Budget Scenario #2. The 2.49 FTE comes from the above mentioned, plus eliminating 1 FTE in Special Education and moving existing staff into the STRIVE / SYSTEMS position, thus cutting the person currently staffing that position. In addition 1.26 classified positions will be eliminated - one in the kitchen and one special education position (notice if we have more than five intensive students, the special education position will be added back). 


C. Budget #3 (Attachment IV) 


According to Mr. Carlson Budget Scenario #3, the budget includes all of the above and eliminates the band position. A 3.49 FTE Cut. 

Additional Cuts: 

In all three budget scenarios include: 


1) A 20% across the board cut in travel. 


2) A 40% cut in substitute costs (to be handled in-house) 


3) Slightly over 50% cut in supplies and materials. 


4) Principal Position is reduced by .15 FTE and added to Special Education Teacher 


The Board discussed whether to keep the Band program. It is possible that if it were eliminated completely we could lose students. Administration will investigate the possibility of sharing band services with Craig. The best option for the school would be to approach Craig for three hours of music instruction. If this is not possible Administration will come back to the Board in March and the Board can then make a decision of where to go next in either keeping the Band program or eliminating it. Mr. Holien will look into if we can provide an alternative for the 5th and 6th graders if they choose not to take band. 

The Board would like to create awareness with the Community in educating them about the budget issues once decisions are made and how the funding losses can be offset by the City, etc. 

VII. FY 14 Projections (Attachment V) 

Using Budget Scenario #3, Mr. Carlson suggested the following: He would expect there to be at least 1 teaching retirement next year and would recommend no replacement for FY 14. Superintendent change would mean a cheaper salary for FY 14; eliminate principal position and make it a combined existing teacher / principal position. This would allow the projected cost increases to be offset by the above savings. So there would be a draw on reserves from Capital Projects of about $478,000. Theoretically the district could go into FY 16 with still nearly a half million in Capital Projects. Mr. Carlson also suggested that the Board discuss “Add Backs” - prioritizing adding back positions or programs should more funding become available. 

This re-coding of the Principal to less than full time will occur this next year with Mr. Holien serving in Special Education at least one hour a day. So this reduction of full-time principal will occur gradually beginning next year and Mr. Carlson would recommend that by FY 14 the reduction would be to half time. 

The Board would like Administration to: 


1) Plan a draw on reserves / capital projects funds of $500,000 – primarily adhering to Budget Scenario #3. 


2) Seek to share Band position with Craig 


3) Plan to combine classes so that High School classes are more equitably distributed with larger classes and the cuts are shared throughout the budget / personnel. 


March 8 – Board meeting with sole action item: Tenured Contracts – Mary Edenshaw will be traveling but will call in. 

March 22 – Board meeting on Finances. Mr. Carlson will bring the recommendations to fit the $500,000 Budget Scenario. 


VIII. Longevity Bonus Program (Attachment VI) 


Mr. Carlson presented the Longevity Bonus Program. The Board recommended that Administration pursue this option for staff. 


IX. Adjournment 


Karen Cleary made a motion, seconded by Mary Edenshaw to adjourn the work session. 

Motion Carried. 

The Work Session adjourned at 6:38 PM. 

1.26.12

posted May 23, 2012, 1:13 PM by KCSD IT   [ updated Aug 11, 2014, 4:12 PM ]

Klawock City School District 

School Board Meeting 

January 26, 2012 

Conference Room 

5 PM 


I. CALL TO ORDER, ROLL CALL, VERIFY QUORUM, PLEDGE, READING OF MISSION STATEMENT 


Cindy Mills called the meeting to order at 5 PM. 

Roll Call 

Cindy Mills Yes 

Mary Edenshaw Yes 

Karen Cleary Yes 

Roseann Demmert Yes 

Ruby Smith Yes 

Tonya Busse Yes 

Also present: Rich Carlson, Val Steward, Yodean Armour, Jim Holien, Kelli Larson, and Sonnie Anderson 

Read the Mission Statement. 


II. APPROVAL OF AGENDA 


Superintendent Rich Carlson recommended moving ahead to Action Item B due to the lights flickering. 

Karen Cleary made a motion, seconded by Ruby Smith, to approve the agenda as amended to vote on Action Item B first. 

Motion Carried. 


III. PUBLIC COMMENT (Related to Agenda Items) 


None 


IV. REPORTS 


A. Board – None 



B. Student Representative – Tonya Busse 


Tonya Busse referred to her written report in the Board packet. The Council has been involved in several service projects including a holiday food drive and care packages to U.S. military personnel. Sophie Clark attended the AASG Winter Business meeting as part of the AASG Executive Board and the Suicide Prevention Summit. The Council has been fundraising to raise money to attend the Kodiak Spring Conference in April. 


C. Principal – Jim Holien 


Principal Jim Holien highlighted his report. Enrollment stands at 122. Those who exited were due primarily to attendance and credit issues as well as family moving elsewhere. The administration is still working on investigating the transfers and addressing issues as much as is possible. A certified teacher has been arranged for subbing in for the Basketball tutor who will travel with the teams. The Professional Learning Community meetings (Elementary and Middle School) continue with collaboration time producing good results. Students and staff are participating in the School Climate and Connectedness Survey, which should provide valuable information. RTI / Leadership team has been developed and should begin functioning very soon. Mr. Holien also briefly discussed the calendar. 


D. Athletic Director – Kelli Larson 


Kelli Larson updated the Board on the current school activities including High School Basketball and Middle School Wrestling. Due to transfers out of the class second semester, Klawock will not be competing in ACDC this spring. She also discussed the changes in ASAA rules concerning coaching certifications and changes in Volleyball 2A and 3A teams, and basketball bracketing. Jim Holien added that there have been elder parking signs located and the maintenance department has gotten them in place. 


E. Business Manager – Yodean Armour 


Business Manager Yodean Armour explained to the board that the presentation of the original budget, budget to actual, and revision is sided by side for easy comparison purposes. 


F. Superintendent – Rich Carlson 


Superintendent Rich Carlson highlighted his written report. Mr. Carlson emphasized that in the next several months the district will be facing budget and personnel decisions in light of declining revenues. He emphasized that the district has little control over revenues, but can control expenditures. In the Consent Agenda are two documents related to the impact of the loss of Forestry Receipts and the City’s local contribution and gym participating share portion. Mr. Carlson would propose that the Board forego the regular School Board meeting in February and instead hold an extensive Budget workshop on February 27th. The district recently underwent an EED Food Service Audit. Mr. Carlson congratulated Roberta Armour and Val Steward on the excellent audit results. Next month there will be a Maintenance Audit by the State. Rich indicated he will be traveling to Anchorage to the CTE Directors Conference. Mr. Carlson also addressed the sewer drainage issue in the gym lobby bathrooms created by the settling of the gym floor. The gym lobby bathrooms have been shut down until the gym floor can be reconstructed this summer. The restrooms in the school can be used in the meantime. The cost of the temporary repairs would be significant. So the temporary use of the school bathrooms is a better solution. EED has agreed that the gym repair project can include repairs of the lobby and roof, although there will not be additional funding provided. AP&T engineers met with staff yesterday to propose installing an antenna on our roof that would expand the connectivity to the Internet of the community. 

Mr. Carlson highlighted the budget revision under the Action portion of the agenda. There is a significant increase in the foundation funding due to higher enrollment than 

anticipated and 8 intensive students. The last item is the draw on reserves. At this point Rich does not anticipate a draw on reserves. This is a very significant development. 


V. CONSENT AGENDA 


A. Approval of Minutes of December 14, 2011 


B. Approval of Vouchers 


C. Correspondence 


1. Acknowledgement of Confidential Correspondence 


Received: None 


2. Letter from EED Regarding the Impact of the Loss of Forestry Receipts 


3. Letter from Department of Health and Social Services Regarding Immunizations 


4. Letter to Mayor and City Council Regarding Financial Matters 


Roseann Demmert made a motion, seconded by Ruby Smith, to approve the Consent Agenda as presented. 

Motion Carried. 


VI. ACTION ITEMS 


A. Approval of the FY 12 Budget Revision #1 


Roseann Demmert made a motion, seconded by Mary Edenshaw, to approve the FY 12 Budget Revision #1 as presented. 

Motion Carried. 


B. Approval of BP 6174.2 (a-f) Indian Policies and Procedures 


Karen Cleary made a motion, seconded by Ruby Smith, to approve BP 6174.2 (a-f) Indian Policies and Procedures. 

Motion Carried. 


VII. BOARD COMMENT 


A. Next Meeting Date: Work Session, Monday, February 27, 2012 at 5 PM. 



VIII. ADJOURNMENT 


Karen Cleary made a motion, seconded by Mary Edenshaw, to adjourn. 

Motion Carried. 

Meeting adjourned at 5:28 PM. 

11.2.11

posted May 23, 2012, 1:12 PM by KCSD IT   [ updated Aug 11, 2014, 4:12 PM ]

I

Klawock City School District

School Board Meeting

November 2,20ll

Oflices of Altmon Rogers - Anchorage /

Klawock School Conference Room

3PM

CALL TO ORDER. ROLL CALL. VERIFY OUORUM. PLEDGE. READING OT

MISSION STATEMENT

Vice Presidenl Mary Edenshaw called the meeting to order at 3:10 PM.

Roll Call

Cindy Mills

Karen Cleary

Mary Edensharv

Ruby Smith

Ros€ann Denmen

Yes - Anchorage- enroute - arived at 3: 14 PM

Yes - Klawock

Yes - Klawock

Yes - Anchorage

Yes - Alchorage

Also present: Anchorage: Superintendent Rich Carlson and Yodean Armour. Klawock:

Principal Jim Holien and Val Stelvard

APPROVAL OF AGENDA

Karcn Cleary rnade a motion, seconded by Roseann Demmert, to approve the agenda as

prescnted.

Motion Carried.

PUBLIC COMMENT (Related to Asenda ltems)

None

R.EPORTS

A. Superintendcnt: Rich C:rlson - no rcport

B. Tim Altman (Altnan Rogers): 201 I Audit

Auditor Tim Altrnan highlighted the rcporl to the Board indicating that the

financial information presented by the Distdct is in order atd internal controls

are in placc and arc in compliance. There were no insuffciencies, nor material

weaknesses in intemal controls for financial reporting. There rvere no instances

of non-compliance and non-reponing. Compliance with federal reporting - there

was compliance in all areas that would have a material effect on th€ finances of

the district. A new complialce supplement requirement is that a separate

sampling is required on the inlemal controls over compliance for fcderal and

slate progmms. There will be new sampling on each grant trat is required based

on size oflhe gratts. This will translate into more work (about 8 - l0 additional

hours) for Business Manager Yodean Annour and about 8 hours addiional work

for tie auditors. This year there are no findings. In laymen's terms everJ4hing

is clean.

Mr. Altrnan went over the fund balances with regard to GASB-54 and

committed funds. The Distdct did an excellentjob ofcomplying with the

requirements to commit the funds under GASB-54. This will be exfemely

IV.

beneficial lo the District in the fulue because of the anticipated loss of Forestry

Receipts. To the extent the local govemment was r€liant upon the Forestry

Receipts to meel the local contribution, the City will have to look to other

funding sources to meet local conlibution. The local contribution will not be

near the cap, but near lhe minimum. The etrect will be compounded because the

District's Impact Aid payment rvill be reduced dollar for dollar to bring the

district up to the cap undcr tle foundalion formula - potentiallY the districl will

be getting about $.150.000 less in revenues beginning in FY l3 lor Ure long term.

If enrollmenl drops or wc lose Inlensive kids then we will also lose foundation

monies as well. Thc impacl on the distnct will be substantial on fund balance.

We will not be ablc lo rai ain the curenl cost of doing business ald maintain

the cunenl lirnd balance. These will be budgeting concems for FY 13 and

forward. If you cut the overall budgel for salaries for PERS employees lhe

districl may still have a PERS liability on benefits. There are some carry over

monies that are intentionally carried by lhe Distdct Out will help as the budget

tightens.

In the Letter to the Goveming Board the auditors commented on the new

compliance supplementl this will reinforce what was discussed at the audit

presentation. It also deals with estirniates on accounts receivable and the

valuation of fixcd assets.

The bottom line is that management is working well wilh the audilors. lt is

likely that within the next thrce years auditors may not be able lo help preparc

the financial statemenls under the new Yellow Book Standards. Tim Altman

would likc to add some infonnation to the dmft of the Management Discussion

and Analysis section. This would allow more explanation to show why there are

fluctuations.

CONSENT AGENDA

Approval of Minutes of Oclober 18. 201 I

Conespondence

L AcknowlcdgemcntofConfidentie Conespondence

Receivcd - None

Karen Cleary made a motion, seconded by Roseann Demmert, to approve the Consent

Agenda as presented.

Motion Carried.

VI. ACTION ITEMS

A. Approval ofthe FY I I Audil

Roseann Demmerl Made a motion, seconded by Ruby Smift, to approve the

Action Ilems as presented.

Molion Carried

BOARD COMMENT

A. NexI Regular Meeting Dale: December l.t,20ll 5 PM

B.

VUI. ADJOURNMENT

Rubl- Smith made a motion, seconded by.' Karen Clcary:. to adjourn the meeling.

Motion Carried.

Meeting adjourned al 4:05 PM.

10.18.11

posted May 23, 2012, 1:11 PM by KCSD IT   [ updated Aug 11, 2014, 4:12 PM ]

Klawock City School District 

School Board Meeting 

Conference Room 

October 18, 2011 

5 PM 

I. CALL TO ORDER, ROLL CALL, VERIFY QUORUM, PLEDGE, READING OF MISSION STATEMENT 

Karen Cleary called the meeting to order at 5 PM. 

Roll Call 

Karen Cleary Yes 

Roseann Demmert Yes – via audio conference 

Mary Edenshaw Yes 

Cindy Mills Yes 

Ruby Smith Yes 

Jackie Tew No – excused 

Cindy Mills read the Mission Statement. 

Also present: Sonnie Anderson, Val Steward, Rich Carlson, and Kay Schrammeck 

II. OATH OF OFFICE 

Roseann Demmert took the Oath of Office administered by Val Steward. 

III. BOARD REORGANIZATION 

Karen Cleary turned the meeting over to Superintendent Rich Carlson for purposes of re-organization. 

President - Ruby Smith nominated Cindy Mills; Mary Edenshaw nominated Karen Cleary. Cindy Mills was elected president by secret ballot. Superintendent Rich Carlson turned the meeting over to President Cindy Mills. Karen Cleary congratulated Cindy Mills. Ruby Smith thanked Karen Cleary for her many years of service as president of the board and indicated she thought it was healthy to rotate the chairmanship. Cindy Mills and Roseann Demmert both agreed with Ruby Smith on the health of rotating the position. 

Vice President - Karen Cleary nominated Mary Edenshaw. Ruby Smith seconded the nomination. Mary Edenshaw was elected Vice President by unanimous consent. 

Clerk –Roseann Demmert nominated Ruby Smith as Clerk. Ruby Smith was elected Clerk by unanimous consent. Rich Carlson congratulated the new officers. 

IV. APPROVAL OF AGENDA 

Ruby Smith made a motion, seconded by Roseann Demmert, to approve the agenda as presented. 

Motion Carried. 

V. PUBLIC COMMENT (Related to Agenda Items) 

None 

VI. REPORTS 

A. Staff – Kay Schrammeck: Staff Development Committee Report 

Kay Schrammeck explained the highlights of the FY 12 Staff Development Plan and how the plan is updated each year. The Staff Development Committee was comprised of Rob Steward, Val Steward, Jim Holien, Jean Jackson, Matt Richardson, Rich Carlson and Kay Schrammeck. One key change is the development of Professional Learning Communities, which are meeting 45 minutes every other week. A schedule has been worked out to create the least amount of impact on the students. These PLC’s have already been begun meeting. RTI (Response to Instruction) has been restructured to clearly articulate a plan and develop the associated forms. The Alaska Performance Scholarship is now tied with Course Walks and Staff Accounting. Cross Training with Staff Accounting and the SYSTEMS / STRIVE teacher is being planned. In-service training in Technology and SPED will continue. MAPS in-servicing of teachers will also continue. Providing Progress Reports electronically went very well this fall. Systematically training new staff in our district on school procedures will continue and is vital to creating a smooth transition as staff retires over the next several years. 

B. Board 

None 

C. Student Representative - Jackie Tew 

The Board reviewed the report as submitted in the Board Packet. There were no questions. Congratulations to Sophie Clark who was elected as AASG Vice President at the AASG Fall Convention. 

D. Principal – Jim Holien 

The Board reviewed Mr. Holien’s report. Mr. Holien was attending the Principal’s Conference in Anchorage. 

E. Athletic Director – Kelli Larson / Jim Holien 

The Board reviewed the written report as both AD’s were travelling. 

F. Business Manager – Yodean Armour 

The Board reviewed the Business Manager’s Report. Yodean Armour is on Maternity Leave, though it appears she will be back working on a part-time basis in the office beginning in about a week. Mary Edenshaw asked what the procedure is to expend left-over funds left raised by classes who have graduated. Mr. Carlson explained how those are expended. The Board would like to see the non-expended funds rolled into the Emergency Activities Travel Fund once vendors are paid after a year’s time if undirected by the class who raised the funds. 

G. Superintendent - Rich Carlson 

Superintendent Rich Carlson highlighted his report. Mr. Carlson explained his report, briefly discussing the action items. He explained the need for the 

changes to the Use of Force policy to align it with federal policies. The concussion policy may need changes later as ASAA provides more guidance. He also called attention to the AASB nomination of Roseann Demmert to the AASB Board of Directors. Last week our facilities management team, Mike Bush of B-3 Contractors, and SERRC representatives met with the architects regarding the gym floor project. The consensus is that the district will move forward with the Helical Piers. The design phase should be completed by Christmas, followed by the development phase once the district re-evaluates costs. The Helical Piers approach should require less time and hopefully will allow conclusion of the project by early fall, 2012. Mr. Carlson referenced a letter that will be sent tomorrow to the City of Klawock explaining the gym participating share of the City that will come due in June, 2012, and the impact of the loss Forestry Receipts upon the district’s budget. The District stands to experience a shortfall of about $423,000 for FY 13. Mr. Carlson indicated that networking at the AASB Annual Conference will be crucial for garnering support amongst AASB members in taking the lead in lobbying the legislature to backfill because of the loss of Forestry Receipts. The issue is devastating to Southeast Districts. In addition, there seems to be a move to resurrect the consolidation of Island School Districts. The Commissioner will be in Klawock October 26 to learn about the Island and the District. Mr. Carlson would suggest that the Board set up a time prior to the Island-wide School Board Meeting at 6 PM to meet with the Commissioner to share our local concerns about finances and consolidation. The Board asked Mr. Carlson to set up a time at 5:15 PM in the Conference Room for the visit with the Commissioner. The November 2 Audit presentation will be held at 3 PM in Anchorage with the audio-conference from the Conference Room. This will serve as the November Board meeting. Mr. Carlson will make sure that the audit report is provided to the Board prior to the meeting. In response to a question by Karen Cleary, Mr. Carlson indicated there are currently three wrestlers and 15 volleyball girls. 

VII. CONSENT AGENDA 

A. Approval of Minutes of September 15, 2011 

B. Approval of Vouchers 

C. Correspondence 

1. Acknowledgement of Confidential Correspondence 

Received: None 

2. Letter to Commissioner Mike Hanley Re: Terra Nova Testing 

3. Invitation to Meet: Rural School Board Members at AASB 

D. Proposed Changes to the AASB Constitution & By-laws 

E. Approval to Nominate Roseann Demmert for the AASB Board of Directors 

Mary Edenshaw made a motion, seconded by Karen Cleary, to approve the Consent Agenda as presented. Note: The Board approved the nomination of Roseann Demmert for the AASB Board of Directors. Unofficial Minutes will be forwarded to AASB on October 19, 2011. 

Motion Carried. The Board wished Roseann the best on her nomination to the AASB Board of Directors 

VIII. ACTION ITEMS 

A. Approval to Hire Corby Weyhmiller for the SYSTEMS / STRIVE Position for the Remainder of the 2011-12 School Year. 

Mary Edenshaw made a motion, seconded by Ruby Smith, to approve the hire of Corby Weyhmiller for the SYSTEMS / STRIVE Position for the remainder of the 2011-12 School Year. 

Motion Carried. 

B. Approval of BP: 5142.3 (Revision): Use of Force / Seclusion 

Ruby Smith made a motion, seconded by Karen Cleary, to approve BP: 5142.3 (Revision): Use of Force. / Seclusion 

Motion Carried. 

C. Approval of AR 5141.25 (a-c): Concussion Procedures 

Karen Cleary made a motion, seconded by Mary Edenshaw, to approve AR 5141.25 (a-c): Concussion Procedures. 

Motion Carried. 

D. Approval of the 2011-12 Staff Development Plan 

Roseann Demmert made a motion, seconded by Mary Edenshaw, to approve the 2011-12 Staff Development Plan as presented. 

Motion Carried. 

E. Approval to Hire James Roberts and Steven Roberts as Co-Coaches for the High School Wrestling Position for the 2011-12 School Year. 

Ruby Smith made a motion, seconded by Karen Cleary, to approve the hire of James Roberts and Steven Roberts as Co-Coaches for the High School Wrestling position for the 2011-12 School Year. 

Motion Carried. 

VII. BOARD COMMENT 

A. Next Meeting Date – November 2, 2011 at 3:00 PM – Audit Presentation in Anchorage with audio-conference in the Klawock Conference Room at 3 PM. Cindy Mills asked for a report on the CTE Advisory Committee. Karen Cleary, who serves as the Chairman of the CTE Advisory Committee, indicated the RFP for a paid director to move the project forward is due October 31st. Karen Cleary said there was been broad participation from around the Island in the meetings which are held about every two weeks. 

VIII. ADJOURNMENT 

Ruby Smith made a motion, seconded by Mary Edenshaw, to adjourn. 

Motion Carried. 

Meeting adjourned at 5:45 PM. 

9.15.11

posted May 23, 2012, 1:10 PM by KCSD IT   [ updated Aug 11, 2014, 4:14 PM ]

Klawock City School District 

School Board Meeting 

Conference Room 

September 15, 2011 

5 PM 

CALL TO ORDER, ROLL CALL, VERIFY QUORUM, PLEDGE, READING OF MISSION STATEMENT 

Karen Cleary called the meeting to order at 5 PM. 

Roll Call 

Karen Cleary Yes 

Roseann Demmert Yes – via teleconference at 5:11 PM 

Mary Edenshaw Yes 

Cindy Mills Yes via teleconference 

Ruby Smith Yes 

Jackie Tew Yes- 5:06 PM – delayed due to car trouble 

Also Present: Supt. Rich Carlson, Val Steward, Sonnie Anderson, Jim Holien, and Kelli Larson 


Karen Cleary read the Mission Statement. 

II. APPROVAL OF AGENDA 

Ruby Smith made a motion, seconded by Mary Edenshaw, to approve the agenda as presented. 

Motion Carried. 

III. PUBLIC COMMENT (Related to Agenda Items) 

None 

IV. REPORTS 

A. Staff : Jim Holien: PBIS 

Jim Holien presented a synopsis of the PBIS training held on the September 2 In-Service. This was a Tier II in-service conducted by SESA. Tier I focused on school climate while Tier II is more classroom management. We are one of six sites in the state participating. We have begun an intervention team as part of Tier II. Mr. Holien indicated there 

will be MAPS testing coming up quickly and Parent / Teacher Conferences will be held next week. School Specialty will provide a portion of next year’s Handbook free due to an error on their part in this year’s Handbook. 

B. Board 

None 

C. Student Representative – Jackie Tew 

Jackie Tew was delayed arriving for the meeting due to car problems. The written report was in the packet. 

D. Principal – Jim Holien 

Principal Jim Holien highlighted his report indicating the current enrollment stands at 132. Fluctuations continue to occur. The Klawock Police Department, EMS, and Klawock Fire Department will work with the school to do a lockdown training. Based on recommendations by the police department, we have purchased video surveillance cameras to tighten security, which was in part paid for by a grant from APEI. 

E. Athletic Director – Kelli Larson / Jim Holien 

Athletic Director Kelli Larson discussed the sports that are underway – Cross Country. The High School Wrestling position has been posted with only a few inquiries. There are currently no applicants. There are about five students who are interested in wrestling. There is a need to appoint a Community member for the Activities Appeals Board. Mr. Holien will post a request for those interested to contact the school with a deadline of one week. 

F. Business Manager – Yodean Armour 

Business Manager Yodean Armour is on maternity leave. She provided a written report to the Board. Todd Tew is assisting in the Business Office as needed and Yodean is working from home on a part-time basis. 

G. Superintendent - Rich Carlson 

Superintendent Rich Carlson highlighted his report, briefly discussing the annual adoption of the Board Policies under the Action Items. Additionally Mr. Carlson referred to the responses 

by Rep. Bill Thomas and Commissioner of Education Mike Hanley regarding the successes of the district. He also pointed out the significant consequences relating to the loss of revenue associated with the expiration of the Forestry Receipts that appears imminent. There is little likelihood that the bill will be reauthorized. Both Mr. Carlson and EED calculate the loss to the district will be about $423,000 predicated on the City meeting local contribution at the minimum of $171,000. If they do not meet the minimum local contribution then there will be additional financial consequences triggered which will significantly escalate the loss. Mr. Carlson urged the Board to begin the serious conversation of how to handle this loss of revenue. The loss of Forestry Receipts will affect 22 school districts in the state. There are discussions beginning to request the legislature backfill the losses. Bruce Johnson of AASA is working with Rich and two other superintendents to request the legislature assist with backfilling. With the expiration of the Secure Rural Schools Act, Forestry Receipts will revert back to 2001 levels, meaning the State of Alaska will lose about 95% of the current level funding. 

A second significant issue revolves around the results of the field study from the gym floor project. The structural damage is significantly more than anticipated. The difference diagonally across the gym floor from the boy’s locker room area to the weight room is 9.5 inches. There are also cracks in the foundation. The entire building is leaning downhill toward the modulars. The original idea of digging out around the foundation and backfilling with cement / concrete is not workable as it is too deep to dig down (12 feet) making the building unstable. Several options that could keep the project within budget may be to bolster the building with Helical piers that are screwed into the ground to stabilize and level the building, then rebuild the floor, and level it. In addition there would need to be retaining walls built to stabilize the building. The stage will need to be re-built as well. If the pier system were to be chosen, then the timeframe could still be met for next summer / fall. 

After further analysis there will be another audio-conference with the engineers / architects to learn the results of the additional field tests and discuss options. If a clear option is not readily available, Mr. Carlson would suggest having the Board hold a special meeting later this fall for a teleconference or an on-site meeting with the engineers and architects to clearly delineate the options on how to proceed. This would allow the community to clearly understand the options and decision-making process. 

V. CONSENT AGENDA 

A. Approval of Minutes of August 18, 2011 

B. Approval of Vouchers 

C. Correspondence 

1. Acknowledgement of Confidential Correspondence 

Received - None 

2. Letter from Sen. Lisa Murkowski re: The Secure Rural Schools Act (Forestry Receipts) 

3. Approval of $1000 Grant to Purchase Safety Equipment 

4. Thank you card from Jodi Roland Mar 

5. Letter from School Specialty Company re: The Handbook 

Mary Edenshaw made a motion, seconded by Ruby Smith, to approve the Consent Agenda as presented. 

Motion Carried. 

VI. ACTION ITEMS 

A. Approval of BP and AR 6171 (a-f): Title I Programs 

B. Approval of BP 6175.5: Title I Parent Involvement 

C. Approval of BP 0410 (a & b): Non-Discrimination 

D. Approval of BP 6174 (a-f): Bilingual-Bicultural Education 

E. Approval of BP 6174.1 (a-f): Education of Native Children 

Ruby Smith made a motion, seconded by Mary Edenshaw, to approve BP and AR 6171 (a-f): Title I Programs; BP 6175.5: Title I Parent Involvement; BP 0410 (a & b): Non-Discrimination as presented; BP 6174 (a-f): Bilingual-Bicultural Education; 

BP 6174.1 (a-f): Education of Native Children. 

Motion Carried. 

VII. BOARD COMMENT 

Next Meeting Date: Tuesday, October 18, 2011 5 PM 


The Board indicated it was supportive of Roseann Demmert running for the AASA Board. Roseann will provide the paperwork to Karen Cleary for her signature. 


VIII. ADJOURNMENT 

Ruby Smith made a motion, seconded by Mary Edenshaw, to adjourn. 

Motion Carried. 

Meeting adjourned at 5:39 PM. 

8.18.11

posted May 23, 2012, 1:09 PM by KCSD IT   [ updated Aug 11, 2014, 4:12 PM ]

Klawock City School District 

School Board Meeting 

August 18, 2011 

5:30 PM 

Conference Room 

I. CALL TO ORDER, ROLL CALL, VERIFY QUORUM, PLEDGE, READING OF MISSION STATEMENT 

Karen Cleary called the meeting to order at 5: 30 PM 

Roll 

Karen Cleary Yes 

Mary Edenshaw Yes 

Roseann Demmert Yes 

Cindy Mills No – Excused Medical 

Ruby Smith Yes 

Ruby Smith read the Mission Statement. 

Also present: Jodi Mar, Rich Carlson, Jim Holien, Yodean Armour, Val Steward Mike Cleary, and Kelli Larson 

II. APPROVAL OF AGENDA 

Mary Edenshaw made a motion, seconded by Roseann Demmert, to approve the agenda as presented. 

Motion Carried. 

III. PUBLIC COMMENT (Related to Agenda Items) 

Jodi Mari presented the Board with complimentary copies of the Yearbook. She apologized for the misspellings that escaped the editing process. Safeguards are being put in place to prevent errors in the future. Businesses that experienced issues will be compensated. 

The Board expressed their appreciation for the hard work that went into the creation of the yearbook. 

IV. REPORTS 

A. Staff – Kelli Larson – Sports Concussion Regulations 

AD Kelli Larson shared the new regulations concerning Sports Concussions and the procedures the District will put in place to comply with these new regulations in an effort to protect the health and safety of student athletes. Administration will present policies to the Board for its approval at a later date as they are developed. 

B. Board 

Roseann Demmert discussed her attendance at ASAA’s summer meeting. 

C. Principal – Jim Holien 

Principal Jim Holien highlighted his written report. Enrollment now stands at 127. However, these numbers will fluctuate through the first several weeks of school. In-service has wrapped up and now staff will be working in their rooms. This year the staff stress level is greatly reduced in many ways particularly with meeting AYP and that the school is not in the midst of renovations. The staff will be focusing on staff collaboration to increase educational effectiveness. Yodean Armour and Jim Holien attended an OSHA training this summer. Klawock is considered an HTT (High Target). OSHA will be on-site at some point to evaluate the district. There are areas that the district will address immediately to be in compliance with regulations. Back to School night will be September 6th at 6 PM. Mr. Carlson and Mr. Holien will help the Student Council at the beginning of the year to get going. Student Council Sponsor Sonnie Anderson is on medical leave probably through the end of September. 

D. Athletic Director – Kelli Larson / Jim Holien 

Cross Country season is underway (7 students as of this meeting will be participating). The team is expected to grow. This is the last year as a IIA School; we will be a IA school in FY 13. We will opt up to IIA for Volleyball for FY 12. 

E. Business Manager – Yodean Armour 

Business Manager Yodean Armour discussed her written report. The audit is nearly complete and will be presented at the audit meeting in November in conjunction with the AASB Annual Conference. Concentration has been on getting the employee payroll files ready for the beginning of the year. Todd Tew will be assisting the business operations during the Yodean Amour’s maternity leave. 

F. Superintendent – Rich Carlson 

Superintendent Rich Carlson briefly highlighted his report. 99% completion has been reached on the School Renovation CIP. The Elementary bathroom project has been completed with stimulus funds. The ground work has begun on the gym floor CIP. The results of soil sampling will be written up and provided to the architects and the district. Administration has asked the district’s attorney draft restraint and seclusion policy revisions as well as a Sports Concussion policy. Mr. Carlson briefly explained the Action Items. The district has been notified that a suit has been filed against the district regarding a tripping incident that occurred in 2009. The district has also been funded for the STRIVE Grant. We do not know how we will address staffing and how much funding will be made available to us. The staff is very positive about the coming year. 

V. CONSENT AGENDA 

A. Approval of Minutes of June 24, 2011 

B. Approval of Vouchers 

C. Correspondence 

1. Acknowledgement of Confidential Correspondence 

Received: None 

2. Letter from Senator Lisa Murkowski Regarding Funding for Tech-Prep 

3. AASB “Call for Resolutions” Packet 

Roseann Demmert made a motion, seconded by Ruby Smith, to approve the Consent Agenda as presented. 

Motion Carried. 

VI. ACTION ITEMS 

A. Approval to Continue to use the State Special Education Handbook as the District’s Handbook. 

Mary Edenshaw made a motion, seconded by Ruby Smith, to approve continued use of the State Special Education Handbook as the District’s Handbook. 

Motion Carried. 

B. Approval to Move $17,900 from Capital Projects: Van Replacement FY 11 to Van Replacement FY 12 

Roseann Demmert made a motion, seconded by Ruby Smith, to approve moving $17,900 from Capital Projects: Van Replacement FY 11 to Van Replacement FY 12. 

Motion Carried. 

C. Approval to Hire Samantha Morgan as a Special Education Pre-School Aide for the 2011-12 School Year. 

Ruby Smith made a motion, seconded by Mary Edenshaw, to hire Samantha Morgan as a Special Education Pre-School Aide for the 2011-12 School Year. 

Motion Carried. 

D. Approval to Increase Student Lunches by $.25 per Meal for Non-Free/Reduced Students. 

Mary Edenshaw made a motion, seconded by Roseann Demmert, to approve increasing Student Lunches by $.25 per Meal for Non-Free/Reduced Students. 

Motion Carried. 

VII. BOARD COMMENT 

A. Next Meeting Date – September 15, 2011 – 5 PM 

VIII. ADJOURNMENT 

Ruby Smith made a motion, seconded by Mary Edenshaw, to adjourn the meeting. 

Motion Carried. 

The meeting adjourned at 6:10 PM. 

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