August 22, 2013

posted Nov 26, 2013, 12:51 PM by Matt Richardson   [ updated Aug 11, 2014, 4:14 PM by KCSD IT ]

Klawock City School District

School Board Meeting

Conference Room

August 22, 2013

5:00 PM

 

I.            CALL TO ORDER, ROLL CALL, VERIFY QUORUM, PLEDGE, READING OF MISSION STATEMENT

 

Karen Cleary Called the meeting to order at 5 PM.

 

Roll Call

 

Karen Cleary                        Yes

Roseann Demmert            No – Excused traveling out of town

Mary Edenshaw                        Yes

Lisa George                        Yes

Ruby Smith                        Yes

Keilani Stockton             Yes – St. Council President – acting St. Rep.

 

Also Present:  Rich Carlson, Val Steward, Jim Holien, Kelli Larson, Mike Cleary, Brandy Richardson, Jodi Mar, and Keilani Stockton.

 

Karen Cleary read the Mission Statement.

 

II.            APPROVAL OF AGENDA

 

Mary Edenshaw made a motion, seconded by Lisa George, to approve the agenda as presented.

 

Motion Carried.

 

            III.            PUBLIC COMMENT (Related to Agenda Items)

 

None

 

            IV.            REPORTS

A.             Board

 

B.             Principal – Jim Holien

 

Principal Jim Holien highlighted his report.  We currently have 132 students enrolled to date.  The new band teacher, Samantha Youmans, is on the campus and has been participating in the In-services.  The In-services have been going well.  The SchoolMaster program, the new student information system, is up and running.  Staff is being in-serviced.  Attendance, lunch count, and grade book features are being implemented.  The next step will be first quarter grades and the family link by second semester.  There has been some discussion of lengthening the school day for our kindergarten students.  In doing that we could offer our Kindergarten students music and technology opportunities.  A decision would be made at a later date with in-put from the Board and the parents.  The district would not want to create problems for parents.  However, research demonstrates that early childhood education is of great benefit.  The Board is concerned about the long-term substitutes in several classrooms that will be needed this year.  The best option will likely be retired teachers who do not need health care as that will become an issue as we meet the requirements of the new health care laws.  The Board had no objections to administration pursuing the possibility on a longer day for Kindergarteners with parents.

 

C.             Athletic Director – Kelli Larson & Brandy Richardson

 

Athletic Director Kelli Larson discussed the upcoming events, one of which is the first Cross Country home meet since 2008.  Mrs. Larson introduced Brandy Richardson as the new Co-AD.  In compliance with the new high school home school activities laws, that information has been posted on our school website.

 

D.             Business Manager – Yodean Armour

 

Business Manager Yodean Armour was traveling.  The Board reviewed her written report.  Jodi Mar introduced Student Council President Keilani Stockton who is filling in as the interim Student Representative.  Mr. Carlson indicated that September 2, 3 and 4 will be the dates for the second portion of the FY 13 Audit. 

 

E.              Superintendent – Rich Carlson

 

Superintendent Rich Carlson highlighted his report and briefly explained the Alaska School Performance Index, which replaces AYP, to the Board.  We are a three star school, 83.18, which is just two points below the four star designation.  We will be providing the Report Card data in September once the information is provided by EED.  Mr. Carlson explained the Memorandum of Agreement that is needed to continue implementation of the SchoolMaster program over the next year.  This stipend would be divided amongst the staff who have already taken the lead in getting the system off the ground.  Action Items B – G are annual renewals of board policy for grant compliance.  Action Item H addresses the enrollment of K-8 students in activities.  Item I is a resolution honoring Carl Rose, Executive Director of AASB, who is retiring due to medical issues.  Mr. Carlson is recommending the hire of Cindy Mills as the Cook’s Assistance.  Action Item K is the approval to transfer up to $28,000 from Capital Projects to the District Housing to cover costs spent on refurbishing the Log Cabin Duplex. The Budget Revision reflects no significant changes except the “on-behalf” payments made by the state to address the retirement system shortfalls.

 

 

            V.            CONSENT AGENDA

A.             Approval of Minutes of June 27, 2013 Board meeting

B.             Approval of Vouchers

C.             Correspondence

1.     Acknowledgement of Confidential Correspondence received: None

2.     Letter from the Department of Education and Early Development approving our Special Education Improvement Plan

3.     Alaska Performance Scholarship Summary

4.     Correspondence between Karen McCarthy (Senator Lisa Murkowski) and Rich Carlson regarding funding for education.

D.             Approval to offer a one year Memorandum of Agreement for the purpose of providing support services during our transition period to School Master (new student accounting system.)

 

Ruby Smith made a motion, seconded by Mary Edenshaw, to approve the Consent Agenda as presented. 

 

Motion Carried.

 

            VI.            ACTION ITEMS

 

A.             Approval of the FY 13 Final Budget Revision (#5)

 

Mr. Carlson explained several line items in the final revision.  We have budgeted for 125 students this year with seven intensive students.  At this point we have upwards of 132 enrolled with seven students. 

 

Mary Edenshaw made a motion, seconded by Lisa George, to approve the FY 13 Final Budget Revision (#5).

 

Roll Call

 

Karen Cleary                        Yes

Mary Edenshaw                        Yes

Lisa George                        Yes

Ruby Smith                        Yes

 

Motion Carried.

 

B.              Approval of BP and AR 6171 (a-f): Title I Program

 

 

C.             Approval of BP 6175.5: Title I Parent Involvement

 

 

D.             Approval of BP 0410 (a-b): Non-Discrimination

 

 

E.              Approval of BP 6174 (a-e): Bilingual – Bicultural Education

 

 

F.              Approval of BP 6174.2 (a-d): Indian Policies and Procedures

 

 

G.             Approval of BP 6174.1 (a-f): Education of Native Children

 

Ruby Smith made a motion, seconded by Mary Edenshaw, to approve Action Items B – G. 

 

Motion Carried.

 

H.             Approval of AR 6145.1: K-8 Student Enrollment / Student Activities Participation

 

Ruby Smith made a motion, seconded by Mary Edenshaw, to approve AR 6145.1: K-8 Student Enrollment / Student Activities Participation.

 

Karen Cleary            Yes

Mary Edenshaw            No

Lisa George            Abstained

Ruby Smith            Yes

 

Motion Failed

 

I.               Approval of Resolution 2013-1:  Honoring Carl Rose

 

Ruby Smith made a motion, seconded by Mary Edenshaw, to approve Resolution 2013-1:  Honoring Carl Rose.

 

Motion Carried.

 

J.               Approval to hire Cindy Mills as the Cook’s Assistant

 

Lisa George made a motion, seconded by Mary Edenshaw, to hire Cindy Mills as the Cook’s Assistant.

 

Motion Carried.

 

K.             Approval to Transfer Up to $28,000 from the General Fund to Capital Projects:  Housing

 

Ruby Smith made a motion, seconded by Lisa George, to approve transfer of up to $28,000 from the General Fund to Capital Projects:  Housing

 

Motion Carried.

 

            VII.            BOARD COMMENT

 

A.             Next Meeting Date – September 19, 2013: School Report Card - 5:00 PM

Regular Board Meeting – 5:30 PM

 

Comments:  Audit date for November and location – plan to do audit presentation on site if possible on November 21st

 

            VIII.            ADJOURNMENT

 

Mary Edenshaw made a motion, seconded by Lisa George, to adjourn.

 

Motion Carried.

 

Meeting adjourned at 5:36 PM.

 

 

 

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