Klawock City School District

 

Smart Start to School

 

In Response to COVID-19

Disclaimer~ This plan will be reviewed and revised prior to the start of the FY22 School year.

INTRODUCTION AND GUIDING PRINCIPLES

 

KCSD’S Smart Start to School plan is a working plan that has been developed to support the community’s efforts to navigate the reestablishment of school where families, students, and staff feel safe to reduce the risk of COVID-19 conditions during the 2020-2021 school year.  The guidelines referenced in this plan are based on guidance from the Centers for Disease Control and Prevention (CDC) and World Health Organization (WHO).  Regular updates to this plan will be made as additional information from CDC, WHO, and applicable federal, state, and local agencies become available.

 

KCSD FIRST THREE WEEKS OF SCHOOL (AUGUST 31 – SEPTEMBER 11, 2020)

 

KCSD will start the beginning of the 2020-2021 school year in the Yellow/Intermediate Risk Scenario. The purpose of this collaborative decision is three-fold:

·      Protect students, families, and staff members by ensuring appropriate social distancing and to provide students and staff members the opportunity to learn and become familiar with the procedures and guidelines that will be critical for all of us to follow to ensure a safe learning and working environment during the 2020-2021 school year.

·      To provide a window for the community and district to learn and adjust how to operate within a risk scenario that the community and district has no experience or familiarity with to ensure safety for our students, families, and staff.

·      To provide a window for the community and district to learn and adjust how to operate within a risk scenario that the community and district has no experience or familiarity with to ensure we are maximizing our students’ learning opportunities with a hybrid instructional approach (direct classroom-based instruction and distance delivery follow-up and support). 

·      KCSD will shift to the appropriate risk scenario at the start of the 4th week of school per the guidance located in this document and local/state/federal guidelines and mandates.

 

Please Note:  If any parents do not feel comfortable sending their students into the school building at any time, KCSD will plan to provide educational materials to those students.  Please notify KCSD as soon as possible if you plan to keep your student home so preparations and arrangements can made for those students.   

 

KCSD RISK SCENARIOS

 

LOW RISK 

Zero to eight (0-8) laboratory-confirmed cases of COVID-19 currently or in the previous 10 days.  However, when there are 4 or more “Community Spread” cases on POW, KCSD will move to High Risk – RED until that number is 3 or less.  


Please see additional considerations noted under the School Closures section on page10.

INSTRUCTIONAL DELIVERY

Green / Low Risk School Schedule will be based on a "regular" school schedule as much as reasonably possible, with appropriate social distancing (6 feet or maximum allowable distance) .


Flexible scheduling and locations will be utilized for classrooms or grade levels that cannot provide appropriate social distancing.


Students identified as Intensive Needs will attend every day on-site.


Based upon specifications of their individualized education plans (IEPs), special education students may be served outside of their regular group time.

CONDITIONS FOR LEARNING

Students, staff, and visitors entering Klawock School district building will be temperature screened upon entrance.


Social distancing, one student per seat or members from the same residence sitting together, will be maintained on all district busses and vans.


No large group gatherings permitted such as assemblies, cafeterias, or field trips.


Maintain 6 feet (or maximum allowable distance) from other people within the hallways, classrooms, and recess areas.



Personal protective gear (PPE) masks are strongly encouraged for all staff and students.


Gloves and masks are required for Food and Nutrition Services at all times.


Gloves are required for custodial staff and all other staff whenever cleaning or sanitizing items and surfaces.


Hand sanitizing stations will be made available at the entrance of all buildings and at the entrance of all classrooms and offices.


Food service will be delivered to each classroom/location.


Regular hand sanitizing schedules will be implemented within each classroom.


Use of water fountains is not permitted.  Students should bring water bottles from home or be provided water bottles to use at school.

CONTINUITY OF LEARNING

KCSD will provide certified staff additional in-service / planning days prior to August 31st to plan and prepare for the start of school.


KCSD will prioritize Friday early release days for professional learning and improvement of KCSD’s low risk instructional planning and schedules.


The KCSD IT Department will ensure all students have access to a working electronic device to utilize during an in-person, hybrid, and distance delivery school model.


CAPACITY OF LEARNING

KCSD will follow ASAA Low Risk Return to Practice Protocols and ASAA Return to Event Protocols (attached at the end of this document) for athletics and extra-curricular activities.


Other district activities will be determined on a case-by-case basis.


Staff travel and student athletic and extra-curricular travel in green/low risk level to other green/low risk level communities/schools on approval. 


Staff travel and student athletic and extra-curricular travel will prioritize the utilization of IFA and Breakaway Charters.

INTERMEDIATE RISK

Low to moderate level of community transmission.  Minimal amount of laboratory confirmed cases of COVID-19 as determined by community.


KCSD schools will be designated as Yellow/Intermediate Risk Scenario if there are nine (9) to fifteen (15) active COVID-19 confirmed cases on Prince of Wales Island in the previous 10 days with all other cases being classified as recovered.  However, when there are 4 or more “Community Spread” cases on POW, KCSD will move to High Risk – RED until that number is 3 or less.  


Please see additional considerations noted under the School Closures section on page 10.

INSTRUCTIONAL DELIVERY

Yellow / Intermediate Risk School Schedule will be based on an alternating block schedule.  50% of students will come to school in the AM and be part of the AM Cohort and the other 50% will come to school for the PM session as part of the PM Cohort.


When students are not meeting with teachers face-to-face for in-person instruction they will be supported through a distance delivery instructional model.


Students identified as Intensive Needs may attend every day on-site.


Based upon specifications of their individualized education plans (IEPs), special education students may be served outside of their regular group time.

CONDITIONS FOR LEARNING

Students and staff entering the Klawock School building will be temperature screened upon entrance.


Social distancing, one student per seat or members from the same residence sitting together, will be maintained on all district busses and vans.


No large group gatherings permitted such as assemblies, cafeterias, or field trips


Maintain 6 feet from other people within the hallways, classrooms, and recess areas.


Face coverings will be required during the day for all KCSD students ages 13 and older and staff.  Additionally, family members and visitors will not be allowed in school facilities.  Students 12 years old and younger are encouraged to wear masks, but are not required.  



Gloves and masks are required for Food and Nutrition Services at all times.


Gloves are required for custodial staff and all other staff whenever cleaning or sanitizing items and surfaces.


Hand sanitizing stations will be made available at the entrance of all buildings and at the entrance of all classrooms and offices.

Food service will be delivered to each classroom/location.


Regular hand sanitizing schedules will be implemented within each classroom.


Use of water fountains is not permitted.  Students should bring water bottles from home or be provided water bottles to use at school.

CONTINUITY OF LEARNING

KCSD will provide certified staff additional in-service / planning days prior to August 31st to plan and prepare for the start of school.


KCSD will prioritize Friday early release days for professional learning and improvement of KCSD’s intermediate risk instructional planning and schedules.


The KCSD IT Department will ensure all students have access to a working electronic device to utilize during an in-person, hybrid, and distance delivery school model. 


KCSD will collaborate with community partners, businesses and others in problem-solving efforts to ensure all students have access to reliable internet access to complete their work remotely.  


CAPACITY OF LEARNING

KCSD will follow ASAA Intermediate Risk Return to Practice Protocols (attached at the end of this document)  for athletics and extra-curricular activities.


Other district activities will be determined on a case-by-case basis.


District related student and staff travel is restricted at yellow/intermediate risk levels.


Travel may occur if there is a travel mitigation plan that is approved by Administration.


Detailed mitigation plans are needed for any travel that may occur in a medium or high-risk scenario.  Administration will only approve travel mitigation plans that are detailed, complete, and specify exactly how travel will occur to reduce any possible spread of COVID.  


HIGH RISK

High level of community transmission.  Outbreaks or increases in cases and recent laboratory-confirmed cases of COVID-19.


KCSD schools will be closed and will move to the Red/High Risk Scenario if there have been sixteen (16) or more active COVID-19 confirmed cases on Prince of Wales Island in the previous 10 days resulting in the designation of a high level of community transmission.  Additionally, when there are 4 or more “Community Spread” cases on POW, KCSD will move to High Risk – RED until that number is 3 or less.  


Please see additional considerations noted under the School Closures section on page 10.

INSTRUCTIONAL DELIVERY

Generally, all students will be at home. School staff will utilize Zoom, Google Classroom, and online electronic learning platforms. Staff will develop regular office hours and class schedules.


Based upon specifications of their individualized education plans (IEPs), special education students may be served outside of their regular group time.

It is possible that small groups of students are brought into the school building if deemed safe by the administration.  

CONDITIONS FOR LEARNING

POW school buildings will be off limits to all students and visitors unless scheduled and arranged with administration.


Bus service will be cancelled due to school buildings being closed.

KCSD maintenance/custodial staff will deep clean all building facilities.

KCSD Food and Nutrition Services will provide delivered breakfast and lunches.

School Staff will work in the building as necessary.

Personal protective gear (PPE) masks are strongly encouraged for all staff working in district buildings.

Gloves and masks are required for Food and Nutrition Services at all times.

Gloves are required for custodial staff and all other staff whenever cleaning or sanitizing items and surfaces.


Hand sanitizing stations will be made available at the entrance of all buildings and at the entrance of all classrooms and offices.


CONTINUITY OF LEARNING

KCSD will provide certified staff additional in-service / planning days prior to August 31st to plan and prepare for the start of school.

KCSD will prioritize Friday early release days for professional learning and improvement of KCSD’s high risk instructional planning and schedules.

The KCSD IT Department will ensure all students have access to a working electronic device to utilize during an in-person, hybrid, and distance delivery school model. 


 KCSD will collaborate with community partners, businesses and others in problem-solving efforts to ensure all students have access to reliable internet access to complete their work remotely.  

CAPACITY OF LEARNING

District related student and staff travel is restricted at yellow and red risk levels.


Travel may occur if there is a travel mitigation plan that is approved by Administration.  Detailed mitigation plans are needed for any travel that may occur in a medium or high-risk scenario.  Administration will only approve travel mitigation plans that are detailed, complete, and specify exactly how travel will occur to reduce any possible spread of COVID. 

HEALTH AND SAFETY PROTOCOLS

 

SYMPTOM FREE POLICY:  To assure the safety of our students, staff, and community, KCSD will be implement a Symptom Free Policy to start the year.  Parents should monitor their children closely looking for possible symptoms listed below.  KCSD asks that parents keep their children home if any of these symptoms are present.  Children can return to school when they are symptom free for 24 hours.  If students have any of the below symptoms when they are at school, they will be sent home.  If they are sent home from school, they must follow one of the following three protocols:  1)  Present a negative COVID test to the school and be symptom free for 24 hours.  2)  Present a note from a medical provider stating they can return to school (they are COVID free).  Or 3)  If students/parents/guardians elect not to see a health provider, they must wait 10 days from the first symptom and not have symptoms for 24 hours.  KCSD strongly encourages parents to keep students home if they have symptoms and then they can attend school again when they are symptom free for 24 hours. 

 

To help prevent the spread of the COVID-19 virus, KCSD has the opportunity and responsibility to educate students, families, and staff on social etiquette, good health and hygiene habits, and disease prevention.  KCSD will provide regular hand-washing and respiratory hygiene/cough etiquette education for all K-12 students.  Our basic educational message will be:

·      Cover your cough

·      Wash hands often

·      Stay home if sick

·      Wear appropriate Personal Protective Equipment (PPE)

 

To help prevent the spread of COVID-19 and reduce the potential risk to our students and staff KCSD will require employees to complete a weekly self-screening which includes temperature reading and answering a set of questions related to COVID-19 symptoms including:

·      Cough

·      Shortness of breath or difficulty breathing

·      Fever or Chills

·      Repeated shaking with chills

·      Muscle pain

·      Headache

·      Sore throat, congestion, or runny nose

·      Loss of taste or smell

·      Diarrhea

·      Feeling feverish or a measured temperature greater than or equal to 100.4 degrees Fahrenheit

·      Known close contact with a person who is lab confirmed to have COVID-19

·      Known close contact with anyone who is experiencing possible COVID-19 symptoms

 

If a student or employee becomes ill at work or is exhibiting symptoms of COVID-19 they will be asked to leave and either go home or to the nearest health center. 

 

Employees returning to work from an approved medical leave may be asked to submit a healthcare provider’s note before returning to work. 

 

If a student or employee has been diagnosed with COVID-19 they may return to school/work when all 3 of the following criteria are met:

·      At least 24 hours have passed since recovery (no fever without the use of fever-reducing medications), and

·      Improved respiratory symptoms (cough, shortness of breath, etc.), and

·      At least 10 days have passed since the symptoms first occurred

If a student or employee has symptoms that could be COVID-19 and do not get evaluated by a medical professional or tested for COVID-19, it is assumed that the student/employee has COVID-19 and may not return to school/work until the 3 criteria listed above have been met.

 

Each school will have an illness tracking Google.doc.  Staff will be educated on how and why to complete the form.  Each student and employee who is absent or sent home due to illness is put on this list, symptoms are documented and travel history (in last 14 days) is charted.  Questions that will be asked on the illness tracking Google.doc will be the following:

·      What are the symptoms?

·      Have they travelled in the last 14 days?

·      Have they been in contact with anyone with coronavirus?

While we all hope to avoid exposure to illness from COVID-19, we need to be prepared for that possibility.  If you or someone you’ve been in contact with has been exposed to the virus, our first concern is for your health and safety and those around you.  In this rapidly changing situation, healthcare providers should have the most up-to-date information from CDC.

 

WORKFORCE MANAGEMENT

 

KCSD will be prepared, if necessary, to transition between in-person, hybrid, or distance delivery school models depending on public health conditions.  All negotiated agreements and all labor laws will be followed to ensure KCSD educators understand the expectations of a new and fluid work environment.

 

Maintaining full employment for staff is an important value of KCSD.  If KCSD is required to move into a Red/High Risk distance delivery instructional model, KCSD will develop functional “employment expectations” that allow employees to continue working within their contract stipulations and employment agreements while directly or indirectly serving student learning responsibilities.  If possible, staff will be expected to come into the school building to deliver education to students at home.   

 

All legally required leaves of absence and leaves of absence available through the district’s negotiated agreements will be available, communicated, and honored.

 

KCSD is dedicated to protecting the safety of our students and staff and will respond to any requests or concerns made by students, staff, and community members regarding working conditions and safety.  Requests to address issues of working conditions and safety should be made to direct supervisors, however, reports may be made anonymously to KCSD’s superintendent with no repercussions.

 

KCSD will wait for more information from the Alaska Department of Education and Early Development regarding any adjustments to educator/teacher evaluation requirements during the 2020-2021 school year.  While no adjustments or waivers are currently anticipated, we will expect informal and formal observations completed during the school year (either in-person or remotely). 

 

 

COMMUNICATIONS

 

KCSD communication protocols aim to inform and engage all stakeholders within the community whether or not we are functioning within an in-person school model, hybrid school model, or distance delivery school model. 

 

The importance of timely communication to all stakeholders cannot be overstated.  Major announcements and day-to-day messaging form the community will include emails, phone messages, Remind text messages, school based social media platforms, classroom newsletters, updates to KCSD’s websites, KCSD Reader Board, and POW Island Post articles.

 

SCHOOL CLOSURES

 

KCSD schools will be closed and will move to the Red/High Risk Scenario if there have been sixteeen (16) or more active COVID-19 confirmed cases on Prince of Wales Island in the previous 10 days resulting in the designation of a high level of community transmission.

 

KCSD schools will be designated as Yellow/Intermediate Risk Scenario if there are nine (9) to fifteen (15) active COVID-19 confirmed cases on Prince of Wales Island in the previous 10 days with all other cases being classified as recovered.

 

KCSD schools will transition to Green/Low Risk Scenario if there are zero to eight (0-8) laboratory-confirmed cases of COVID-19 in the previous 10 days and zero to three (0-8) reported increase in the number of cases over the previous 10 days with all cases being classified as recovered.

 

Flexibility and evidence-based decision making will guide KCSD’s decisions to shift between Green, Yellow, and Red risk scenarios.   

·      KCSD will closely monitor SE regional trends with COVID-19 infections to include Juneau, Sitka, Ketchikan, and Seattle. If regional trends shift rapidly, KCSD will utilize this information to consider transitioning to a higher risk scenario to protect our students, families, and staff members. 

·      Additionally, if there are active COVID-19 cases in Klawock, or another island community, that could directly impact KCSD families, KCSD reserves the right to transition to a higher risk scenario to protect our students, families, and staff members.   

 

BUS SERVICES

 

During a Green/Low Risk Scenario or a Yellow/Intermediate Risk Scenario KCSD busses will continue to operate.  Students must sit one per seat on the school bus.  If students live in the same residence, those students will be required to sit together in the same seat to increase rider capacity.  Students will load the bus from the rear and unload from the front.  Students will not be allowed to change seats while riding on the bus.

 

During a Yellow/Intermediate Risk Scenario, the students in the AM session will be brought to school, attend school, and then be returned home.  The bus will be cleaned, then it will pick up the students for the PM session and return them home when that is over.

FOOD SERVICES

 

During a Green/Low Risk Scenario or a Yellow/Intermediate Risk Scenario KCSD food service will be provided within the students’ classrooms or other non-congregate locations to ensure appropriate social distancing.  During a Yellow/Intermediate Risk Scenario the students in the AM session will be given lunch prior to going home to eat at home.  The students in the PM session will be fed lunch when they arrive to school.      

 

FACILITY SANITATION PRACTICES

 

The safety of our students and staff are our primary priority.  Upon reopening, our schools will be completely cleaned and disinfected and we will continue to adhere to all necessary safety precautions.  In addition to the deep cleaning all school facilities before students and employees return, the cleaning steps outlined below are to be taken to disinfect workplace surfaces, chairs, tables, etc., to protect students and employees and reduce the risk of spread of infection. 

 

General Disinfection Measures

 

Area

Frequency

Classrooms and Offices

At the end of each session

Appliances

Daily

Electronic Equipment

At the end of each use

General used objects like light switches, handles, sinks, restrooms

At least 2 times a day

Buses

At the end of each use

Common Areas

At the end of each use and/or between groups

 

 

 

Deep cleaning is triggered when an active student or employee is identified as positive for COVID-19 based on testing.  When a student or employee with a suspected infectious disease is identified and has left the building, their work area, along with any other known places they have been will be thoroughly cleaned and disinfected.  The person cleaning and disinfecting will wear a mask and gloves and will discard them immediately afterwards.  Hands will be washed and sanitized at the completion of the procedure.  During times of a specifically known or suspected disease outbreak, KCSD will consult public health officials to determine if there is a proper way to discard waste or if other PPE should be worn by staff.

 

Additionally, a bleach solution spray bottle and/or disinfecting wipes will be provided to all classrooms, offices, and work locations.  KCSD employees are required to regularly disinfect personal work stations each day, schedule regular times during the school day for students to disinfect their personal work stations, and disinfect all appliances and electronic equipment after each use.

 

FACILITY USE

 

Facility use agreements between KCSD and community organizations will be unavailable during the current COVID-19 pandemic. All KCSD facilities are closed to community events.